We live in a world of apps, laptops, and AI — so what place do old-school notebooks still have? As it turns out, quite a big one. Whether you're drawn to their simplicity, their tactile feel, or their versatility, notebooks remain a favourite tool for many.
How Notebooks Are Made
Notebooks might seem simple, but the process of making them is surprisingly detailed. It all starts with paper — usually made from wood pulp or recycled fibres. Sheets are then cut, lined or left plain, and assembled into pages. These pages are bound using methods like stitching, glue binding, or spirals. Finally, covers are added — which can range from cardboard and plastic to something more tactile and lasting.
There are several types of binding used in notebook production. Perfect binding uses glue to attach the pages to the spine and is common in softcover notebooks. Saddle stitching involves folded sheets stapled through the spine — ideal for smaller notebooks. Spiral binding, on the other hand, uses metal or plastic coils, making the notebook easy to flip and lay flat.
Paper weight, quality, and ruling (lined, grid, or blank) can vary widely depending on use. If you’re curious about how the full notebook manufacturing process works — including cutting, folding, binding, and cover stamping — this detailed notebook production guide from Qili Stationery walks through each step with helpful visuals. Many people prefer the feel of thicker paper for journaling or creative work, while students and professionals might choose lightweight paper for portability.
If you're looking for something beyond mass-produced designs, many makers (like me) create notebook covers that are refillable and made to last. My embroidered notebook covers are handmade in the UK and designed to fit standard A5 inserts — so you can keep using the same cover again and again.
How to Get Free Notebooks
Believe it or not, it is possible to get notebooks for free — especially if you keep your eyes open. Here are a few tried-and-tested tips:
- Promotional Freebies: Companies sometimes give away branded notebooks at trade shows, fairs, or in the post.
- Stationery Swaps: Online groups or local events often host swap sessions where you can trade unused notebooks.
- Repurpose What You Have: Tear out used pages and reuse the rest — especially if you pair it with a refillable cover.
- Digital Freebies: Printable notebook pages can be found online and used with a ring binder or sewn together at home.
I’ve even picked up a free notebook at a local library event before — and I know a few schools and community groups that regularly share spares. If you’re part of any local community Facebook groups, it’s worth asking — you’d be surprised how many people have half-used notebooks they’re happy to give away.
If you enjoy DIY or creative reuse, combining free or salvaged pages with a handmade fabric cover gives you a one-of-a-kind notebook without the cost. And if you’re not quite ready to spend but still want something special, you might also want to browse my current notebook cover collection — it might surprise you what’s available. Many of my customers use my covers this way — it’s a lovely, eco-friendly alternative to buying new every time.
How to Use Notebooks Effectively
A notebook is only as useful as what you put in it — and how consistently you use it. Here are a few simple strategies for making the most of yours:
- One Purpose per Notebook: Keep your thoughts organised by dedicating each notebook to a single task — like journaling, planning, or ideas.
- Create a Key or Index: Especially helpful for bullet journaling — this makes it easier to find things later.
- Leave Space for Flexibility: Use headers, margin notes, or blank pages in between sections so your notebook evolves with you.
- Make It Enjoyable: When a notebook looks and feels nice, you're far more likely to use it daily.
Some of my customers use theirs for work meetings, others for gratitude journaling or creative writing. One customer uses hers to plan community workshops and jot down creative ideas for local projects. Another uses her notebook to track her garden progress through the seasons. These kinds of personal uses bring notebooks to life.
That’s one reason my embroidered notebook covers are designed with care — to turn everyday note-taking into a small moment of pleasure. Whether you're tracking habits or jotting down creative sparks, using a notebook you love makes all the difference.
Final Thoughts
From how they’re made to how they’re used, notebooks continue to be a versatile tool — even in a digital world. Whether you're after sustainable options, free sources, or just want to get more out of the ones you already have, there's a notebook solution that fits. And if you’re drawn to the idea of a notebook that’s both practical and beautiful, you’re welcome to explore my full range of embroidered covers — all handmade here in the UK. Explore the collection
